Two quality regimes
Ofsted inspects your apprenticeships while your academic quality cycle carries on. Oaks keeps the apprenticeship evidence inspection-ready all year.
For universities
Degree apprenticeships, evidenced properly.
Universities delivering degree and higher apprenticeships answer to Ofsted as well as their own academic quality processes. Oaks brings KSB evidence, tripartite progress reviews, off-the-job hours and gateway readiness into one place, and speaks your language of students and semesters.
What Oaks fixes
The problems we hear most.
Employers who need to see progress
Line managers sign reviews and verify off-the-job hours in their own portal, so academics stop chasing signatures by email.
Gateway decisions you can defend
Encode the standard as rules and freeze what was declared at gateway, so end-point assessment never brings surprises.
Live in Oaks today
Built for universities.
Everything here is live today. Ask us to show any of it on your own standards in the demo.
Live
Delivery & Reviews
Shaped to Your Organisation
Training provider, college, university, employer provider or charity: tell Oaks what you are and it speaks your language, from apprentices or students to terms or semesters.
What’s inside
- Organisation type chosen in settings
- Apprentice, student or learner wording
- Funding year, academic terms or semesters
- Funded provision switched on only when you deliver it
Live
Evidence & KSBs
Skills England Sync
Type a standard reference and Oaks pulls the course, its KSBs, its options and the minimum off-the-job hours straight from Skills England.
What’s inside
- Standard lookup by ST reference and version
- KSBs and occupation options mapped for you
- Course KSBs compared with the published standard
- Minimum off-the-job hours kept current
- Monthly re-check of figures that have gone stale
Live
Delivery & Reviews
Live Progress Reviews
Tripartite reviews co-edited in real time and signed by learner, employer and tutor. A pending review can be marked gone to gateway.
What’s inside
- Real-time collaborative editing
- Three-way e-signatures
- Gone to gateway stops reminders and does not schedule another review
- Safeguarding and personal development modules due before the review
- Custom templates and question bank
- Automated reminders
Live
Delivery & Reviews
Off-the-Job Hours
The minimum comes from Skills England, learners log it, employers verify it, and the variance feeds straight into cohort risk.
What’s inside
- Minimum hours checked against Skills England
- Practical period and end dates suggested at enrolment
- The training plan uses the off-the-job hours on the enrolment profile
- Categorised logging and employer verification
- Variance against plan feeds Learner RAG
Live
Quality & IQA
Consistency Rule Engine
Encode your standard as rules at task, KSB, programme and gateway level. No more gateway surprises.
What’s inside
- Task, KSB, programme and gateway scopes
- KSBs that must be observed a set number of times
- Gateway blocker checks
- Rules enforced from the assessment screen
Live
Evidence & KSBs
Gateway Packs & EPA Results
What was declared at gateway is frozen in a pack. Resits and retakes stay attached to it, and a passing EPA result is written back to the learning aim.
What’s inside
- Gateway declaration frozen as a record
- Resits and retakes linked to the pack they follow
- EPA result recorded for each attempt
- Passing result written back to the learning aim
Live
Delivery & Reviews
Employer Portal
Line managers see what needs them, sign off reviews and verify hours without chasing emails.
What’s inside
- Action, task and OTJ queues
- Learner overview
- Review sign-off
- Messages and CSV export
Live
Quality & IQA
Ofsted Workspace
Your inspection evidence in one room, with a learner journey PDF ready for every deep dive and read-only logins for inspectors.
What’s inside
- Evidence room grouped by toolkit evaluation area
- Learner journey deep-dive PDF
- Cohort KSB heatmap and tripartite review gaps
- Time-limited inspector logins scoped to chosen learners
Live
Integrity & Trust
AI Assessment Integrity
AI-content and plagiarism checks on every piece of evidence, right where tutors mark.
What’s inside
- AI-generated content detection
- Plagiarism checks
- Per-evidence results on assessment logs
- Text comparison
Why providers switch
Your instance. Your developers.
- Your own dedicated Oaks instance, with authenticator sign-in, a passkey or email code as backup, and a full audit trail.
- Pay for the seats and modules you use. AI add-ons are billed by the hour.
- Standards, KSBs and off-the-job minimums synced from Skills England.
- Support from the people who build Oaks, with changes that reach you quickly.
FAQ
Questions universities ask
Does Oaks work for degree apprenticeships at levels 6 and 7?
Yes. Oaks works from the apprenticeship standard itself. Type the standard reference and Oaks pulls the course, its KSBs, its options and the minimum off-the-job hours from Skills England, whatever the level.
Can Oaks use university terminology?
Yes. Tell Oaks you are a university and it speaks your language, from students to semesters.
How do employers take part?
Employers get their own portal to see what needs them, sign off progress reviews and verify off-the-job hours, without chasing emails.
Can Oaks check work for AI-generated content and plagiarism?
Yes. AI-content and plagiarism checks run on every piece of evidence, right where tutors mark, without buying a separate licence.
How much does Oaks cost?
Oaks is licensed per dedicated instance: seats for learners, staff and management, plus the modules you choose. AI add-ons such as OBTLA AI and Ofsted AI are billed by the hour you use. Use the seat estimator to size your licence, and we will give you a clear quote in your demo.
Direct Access & Walkthrough
See your own instance grow.
A tailored walkthrough or direct inquiry with our engineering and implementation leads. Honest about what is live, transparent on pricing, and responsive within 24 hours.
- Dedicated instance for every provider — zero shared database risk
- Thirty minutes on your own standards, KSBs and tripartite workflows
- Tender, PQQ and G-Cloud procurement specifications answered directly
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