Learners drifting off track
Learner RAG and the Action List tell every tutor who needs them next, so nobody slips through between reviews.
For training providers
Every learner on track. Every gateway ready.
For an independent training provider, achievement and gateway readiness are the business. Oaks shows delivery risk across your cohort before the review meeting, keeps every piece of evidence mapped to KSBs and gives employers what they need without the chasing.
What Oaks fixes
The problems we hear most.
Gateway surprises
The Consistency Rule Engine checks your standard at task, KSB, programme and gateway level, so readiness is never a guess.
Off-the-job hours that do not add up
The minimum comes from Skills England, learners log it, employers verify it and any shortfall shows up as risk.
Live in Oaks today
Built for training providers.
Everything here is live today. Ask us to show any of it on your own standards in the demo.
Live
Evidence & KSBs
Knowledge Grove
A KSB-first evidence drawer. Learners see every knowledge, skill and behaviour and exactly what proves it.
What’s inside
- KSB-centred evidence map
- Evidence items, links and comments
- Video upload pipeline
- Evidence annotator
Live
Evidence & KSBs
Tasks & Training Plans
Set work once, reuse it everywhere. Tasks map straight to KSBs so progress updates itself.
What’s inside
- Bulk and template tasks
- Task quizzes
- Training plan record on the enrolment, with occupational hours and the off-the-job total
- Activity bank
Live
Quality & IQA
Consistency Rule Engine
Encode your standard as rules at task, KSB, programme and gateway level. No more gateway surprises.
What’s inside
- Task, KSB, programme and gateway scopes
- KSBs that must be observed a set number of times
- Gateway blocker checks
- Rules enforced from the assessment screen
Live
Evidence & KSBs
Gateway Packs & EPA Results
What was declared at gateway is frozen in a pack. Resits and retakes stay attached to it, and a passing EPA result is written back to the learning aim.
What’s inside
- Gateway declaration frozen as a record
- Resits and retakes linked to the pack they follow
- EPA result recorded for each attempt
- Passing result written back to the learning aim
Live
Quality & IQA
Learner RAG
Delivery risk across the whole cohort, before the review meeting rather than after it.
What’s inside
- Six threshold metrics
- OTJ variance against approved hours
- Tripartite review currency
- Programme phase overrides
Live
Delivery & Reviews
Action List
One list of what each tutor needs to do next, with a count in the menu. Work ticks itself off when it is done.
What’s inside
- Submitted work waiting to be marked
- Progress reviews coming due
- Observations to read and respond to
- Your own follow-ups, edited or deleted any time
Live
Delivery & Reviews
Employer Portal
Line managers see what needs them, sign off reviews and verify hours without chasing emails.
What’s inside
- Action, task and OTJ queues
- Learner overview
- Review sign-off
- Messages and CSV export
Live
Delivery & Reviews
Enrolment & Skillscan
From first form to signed agreement, with prior learning captured from every angle.
What’s inside
- Multi-step enrolment with reminders
- Employer e-signatures and agreements
- Skillscan from learner and line manager
- RPL assessment
- Traffic lights for missing files, and every file in one ZIP
Live
Integrity & Trust
AI Assessment Integrity
AI-content and plagiarism checks on every piece of evidence, right where tutors mark.
What’s inside
- AI-generated content detection
- Plagiarism checks
- Per-evidence results on assessment logs
- Text comparison
Why providers switch
Your instance. Your developers.
- Your own dedicated Oaks instance, with authenticator sign-in, a passkey or email code as backup, and a full audit trail.
- Pay for the seats and modules you use. AI add-ons are billed by the hour.
- Standards, KSBs and off-the-job minimums synced from Skills England.
- Support from the people who build Oaks, with changes that reach you quickly.
FAQ
Questions training providers ask
Can we keep our existing workbooks?
Yes. Learners complete your existing workbooks online in Oaks without you rebuilding them, and tutors can pin feedback inside PDFs and videos.
Is Oaks an alternative to Onefile, Bud, Aptem or Smart Assessor?
Yes. Our comparison pages cover Onefile, Bud, Aptem, Smart Assessor, Ecordia, Rubitek, Quals Direct, Journey, TIQPlus, PebblePad and Maytas, setting out from each vendor's own website where Oaks is different and where they lead today, so you can decide with the facts.
Does Oaks check for AI-written work?
Yes. AI-content and plagiarism checks run on every piece of evidence, right where tutors mark, without buying Turnitin separately.
Do we get our own system?
Yes. Every customer runs on a dedicated Oaks instance. Email and password sign-in asks for an authenticator app, with a passkey or an email code as backup, and every change is on the audit trail. You talk directly to the developers when you need help.
How much does Oaks cost?
Oaks is licensed per dedicated instance: seats for learners, staff and management, plus the modules you choose. AI add-ons such as OBTLA AI and Ofsted AI are billed by the hour you use. Use the seat estimator to size your licence, and we will give you a clear quote in your demo.
Direct Access & Walkthrough
See your own instance grow.
A tailored walkthrough or direct inquiry with our engineering and implementation leads. Honest about what is live, transparent on pricing, and responsive within 24 hours.
- Dedicated instance for every provider — zero shared database risk
- Thirty minutes on your own standards, KSBs and tripartite workflows
- Tender, PQQ and G-Cloud procurement specifications answered directly
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