The Oaks brochure
13 pages on the quality-first platform for apprenticeship providers. Flip through below, or download the PDF to share with your team.
Sales brochure
2026
Apprenticeship delivery platform
The quality-first platform for apprenticeship providers. Encode your standard as rules, see cohort risk before the review meeting, and know every piece of evidence is authentic.
01
Evidence & KSBs
02
Quality & IQA
03
Delivery & Reviews
04
Integrity & Trust
Why Oaks
“One living record, from first evidence to gateway and beyond.”
The learner journey
Every apprentice starts as potential. One record follows them from enrolment to gateway, so nothing is lost between teams and every stage builds on the last.
01 · Enrol
Multi-step enrolment, employer e-signatures and the apprenticeship agreement, all done before day one.
02 · Diagnose
Skillscan gathers the learner and line manager view, RPL records prior learning, and adaptive diagnostics set a fair starting line.
03 · Deliver
Tasks and the training plan on the enrolment map straight to KSBs, with occupational hours and the off-the-job total. Learners log those hours and employers verify them.
04 · Evidence
The Knowledge Grove shows every KSB with its evidence beside it, and AI integrity checks run where tutors mark.
05 · Review & assure
Live tripartite reviews, signed by learner, employer and tutor. A pending review can be marked gone to gateway, and the safeguarding and personal development modules due before it sit on the same page.
06 · Gateway & beyond
Leadership sees gateway readiness in the RAG and Snapshot. Graduates carry verified proof of their skills with Oaks Ascend.
Four core pillars
Every knowledge, skill and behaviour, with the proof mapped beside it.
Knowledge Grove
A KSB-first evidence drawer. Learners see every knowledge, skill and behaviour and exactly what proves it.
Tasks & Training Plans
Set work once, reuse it everywhere. Tasks map straight to KSBs so progress updates itself.
Adaptive Diagnostics
Initial assessment that adapts to each learner, calibrated nightly from real responses.
Oaks Ascend
A verified career profile for graduates. Portable proof of skills that outlives the programme.
Gateway Packs & EPA Results
What was declared at gateway is frozen in a pack. Resits and retakes stay attached to it, and a passing EPA result is written back to the learning aim.
Skills England Sync
Type a standard reference and Oaks pulls the course, its KSBs, its options and the minimum off-the-job hours straight from Skills England.
Your standard encoded as rules, with risk surfaced before the review meeting.
Consistency Rule Engine
Encode your standard as rules at task, KSB, programme and gateway level. No more gateway surprises.
Learner RAG
Delivery risk across the whole cohort, before the review meeting rather than after it.
IQA Engine
Risk-led sampling that builds itself, with a sampling matrix that shows planned against actual for every assessor. Your IQA team works a queue, not a spreadsheet.
Ofsted Workspace
Your inspection evidence in one room, with a learner journey PDF ready for every deep dive and read-only logins for inspectors.
Ofsted AI
An AI Ofsted inspection you can talk to. Alana, our AI inspector, asks the questions from the September 2026 FE and skills toolkit, weighs the evidence you show her and leaves a practice report card.
OBTLA AI
Observation of teaching and learning, without the clipboard. Alana joins your Microsoft Teams, Zoom, Google Meet or Webex lesson as a muted guest and drafts the observation for your observer to check, grade and send to the tutor.
Quality Hub
Observations of teaching and learning, audits, safeguarding and CPD in one place, ready for inspection.
Oaks Snapshot
A scheduled executive brief. RAG and gateway readiness land in leadership inboxes on your cadence.
Four core pillars
Tutors, learners and employers working one live record, not three inboxes.
Live Progress Reviews
Tripartite reviews co-edited in real time and signed by learner, employer and tutor. A pending review can be marked gone to gateway.
Off-the-Job Hours
The minimum comes from Skills England, learners log it, employers verify it, and the variance feeds straight into cohort risk.
Action List
One list of what each tutor needs to do next, with a count in the menu. Work ticks itself off when it is done.
Employer Portal
Line managers see what needs them, sign off reviews and verify hours without chasing emails.
Enrolment & Skillscan
From first form to signed agreement, with prior learning captured from every angle.
Reports Library
Ready-made reports for every team, newest first. Deprivation from home postcodes, missing enrolment files and learners in care sit beside progress, off-the-job and EPA.
Messaging & Policies
Conversations, announcements and policy sign-off inside the record, not scattered across inboxes.
Shaped to Your Organisation
Training provider, college, university, employer provider or charity: tell Oaks what you are and it speaks your language, from apprentices or students to terms or semesters.
Authentic evidence and a platform your auditors can trust.
AI Assessment Integrity
AI-content and plagiarism checks on every piece of evidence, right where tutors mark.
Secure by Design
Your own dedicated instance. Email and password sign-in asks for an authenticator app, with a passkey or an email code as backup, and every change is on the audit trail.
Welfare, Prevent & British Values
Welfare checks, Prevent discussions and British Values coverage logged on the learner record. A safeguarding flag alerts every DSL straight away.
Who Oaks is for
AI assessment integrity
AI-content and plagiarism checks on every piece of evidence, right where tutors mark.
AI-generated content detection
Plagiarism checks
Per-evidence results on assessment logs
Text comparison
How it works
Learners upload their work to the evidence drawer as usual.
Each piece is checked for AI-generated content and plagiarism.
Results sit on the assessment log, beside the evidence they mark.
Pair it with the Consistency Rule Engine. Rules are enforced from the same assessment screen, so your standard and your integrity checks meet in one place.
Usage-based, no extra system. Included from Oaks Quality upwards, and available as the AI checks add-on.
Oaks DNA · Safeguarding
Our companion safeguarding platform for the Windows devices your learners use. It spots risk early, gives learners a direct line to help and keeps every concern on record, without ever recording what they type.
Your safeguarding phrase list is checked on the learner’s device. A match raises a warning carrying only the phrase, a short snippet of context and the app it came from.
Safeguarding officers work a queue ranked from low to critical, with an optional screenshot captured on high and critical warnings.
Escalate a warning into a concern with notes, an owner and a printable PDF report for your safeguarding records.
Learners open the acorn in their system tray for emergency numbers, live chat with your safeguarding team, or to raise a concern themselves.
Keep your own blocklist, sync trusted external lists overnight and push changes out to every device.
Roles for admins, safeguarding officers and viewers, two-factor sign-in, an audit trail of warning views and decisions, and automatic retention pruning.
Help, one click from the tray
Plus your own safeguarding team’s number
Available alongside any Oaks licence or on its own, running on its own servers.
Add-ons & developer support
Nexus developer support
Raise and track tickets directly with the Oaks developers through our Nexus helpdesk. No extra servers needed.
Coming soon
Oaks grows season by season. These are on the roadmap now, and we are always clear about what is live today and what is still to come.
Funding
Funding-grade exports and audit evidence packs for providers who want one system.
Funding
An AI preflight that finds ILR errors before the ESFA does, and fixes the routine ones for you.
Funding
Spots funding clawback risk while there is still time to act, not at audit.
Quality & IQA
Machine learning that flags learners likely to withdraw weeks before the warning signs are obvious.
Delivery & Reviews
The Action List, ranked by risk, so every tutor starts the day knowing who to see first.
Evidence & KSBs
Evidence, criteria, integrity results and feedback side by side. Mark a submission without changing tab.
Quality & IQA
Replay any learner's journey, week by week, so inspectors see the impact rather than a spreadsheet.
Integrity & Trust
One tap for a learner to reach your safeguarding team, with instant triage for the DSL.
Evidence & KSBs
Send a gateway-ready portfolio straight to the end-point assessment organisation, no exports.
Delivery & Reviews
Off-the-job hours suggested from the learner's calendar, so logging takes seconds, not Friday afternoons.
Evidence & KSBs
Learners capture evidence from Teams or their phone and it lands in Oaks, mapped to the right KSBs.
Roadmap items are not yet available and are never sold as live. Timings and scope may change, so ask us for the latest during your demo, and tell us what your team needs next.
Dedicated, secure hosting
Every Oaks customer gets a dedicated, single-tenant instance with its own application servers and its own database, built and managed for you. Nobody else’s learners, nobody else’s load.
yourname.oakshub.co.uk
or your own domain, such as learn.yourprovider.co.uk
Using your own domain carries an additional setup and administration fee, confirmed on your invoice.
Getting started
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Tiers
For quality leads and COOs
For heads of delivery
Everything in Quality, plus the portals your learners and employers use every day.
For large and multi-site providers
Plant your Oaks
A walkthrough built around your standards, your cohort and your gateway pain. Honest about what is live and what is on the roadmap.
oakshub.co.uk
Outstanding Achievable Knowledgeable Supportive
Grown from evidence. Built to last. · © 2026 Oaks. All rights reserved.
Thirty minutes on your own standards, cohort and gateway.
