Risk you see too late
Learner RAG shows delivery risk across every cohort before the review meeting, and Oaks Snapshot puts it in leadership inboxes on your schedule.
For colleges
Apprenticeships your inspectors can follow.
Colleges run apprenticeships alongside study programmes, adult skills and everything else. Oaks gives your apprenticeship team one place for evidence, reviews, IQA and inspection readiness, so quality is visible long before Ofsted asks.
What Oaks fixes
The problems we hear most.
IQA run from spreadsheets
Risk-led sampling builds itself, with a matrix of planned against actual for every assessor. Your IQA team works a queue.
Inspection preparation that never ends
The Ofsted workspace keeps your evidence in one room with read-only inspector logins, and Ofsted AI lets you rehearse the conversation.
Live in Oaks today
Built for colleges.
Everything here is live today. Ask us to show any of it on your own standards in the demo.
Live
Quality & IQA
Learner RAG
Delivery risk across the whole cohort, before the review meeting rather than after it.
What’s inside
- Six threshold metrics
- OTJ variance against approved hours
- Tripartite review currency
- Programme phase overrides
Live
Quality & IQA
IQA Engine
Risk-led sampling that builds itself, with a sampling matrix that shows planned against actual for every assessor. Your IQA team works a queue, not a spreadsheet.
What’s inside
- Sampling matrix by assessor, stage and method
- Observations of assessor practice
- Standardisation built from real sample findings
- Per-course quotas, and no IQA samples their own work
- Daily IQA digest email
Live
Quality & IQA
Ofsted Workspace
Your inspection evidence in one room, with a learner journey PDF ready for every deep dive and read-only logins for inspectors.
What’s inside
- Evidence room grouped by toolkit evaluation area
- Learner journey deep-dive PDF
- Cohort KSB heatmap and tripartite review gaps
- Time-limited inspector logins scoped to chosen learners
Live
Add-on · hourly
Quality & IQA
Ofsted AI
An AI Ofsted inspection you can talk to. Alana, our AI inspector, asks the questions from the September 2026 FE and skills toolkit, weighs the evidence you show her and leaves a practice report card.
What’s inside
- Spoken AI inspection with a talking inspector
- Questions for each toolkit evaluation area
- Upload evidence and get coaching on every answer
- Practice report card for each type of provision
Live
Add-on · hourly
Quality & IQA
OBTLA AI
Observation of teaching and learning, without the clipboard. Alana joins your Microsoft Teams, Zoom, Google Meet or Webex lesson as a muted guest and drafts the observation for your observer to check, grade and send to the tutor.
What’s inside
- Joins Teams, Zoom, Google Meet and Webex lessons
- Tells voices apart and finds the tutor
- Draft observation in the Quality register for your observer to grade
- Sent to the tutor to read and respond, never shown to learners
- Audio deleted once the notes are written
Live
Quality & IQA
Quality Hub
Observations of teaching and learning, audits, safeguarding and CPD in one place, ready for inspection.
What’s inside
- Observation of teaching and learning (OTL) and moderation
- Internal audits and employer visits
- Safeguarding and Prevent duty
- Complaints and staff CPD
Live
Delivery & Reviews
Live Progress Reviews
Tripartite reviews co-edited in real time and signed by learner, employer and tutor. A pending review can be marked gone to gateway.
What’s inside
- Real-time collaborative editing
- Three-way e-signatures
- Gone to gateway stops reminders and does not schedule another review
- Safeguarding and personal development modules due before the review
- Custom templates and question bank
- Automated reminders
Live
Delivery & Reviews
Off-the-Job Hours
The minimum comes from Skills England, learners log it, employers verify it, and the variance feeds straight into cohort risk.
What’s inside
- Minimum hours checked against Skills England
- Practical period and end dates suggested at enrolment
- The training plan uses the off-the-job hours on the enrolment profile
- Categorised logging and employer verification
- Variance against plan feeds Learner RAG
Live
Delivery & Reviews
Reports Library
Ready-made reports for every team, newest first. Deprivation from home postcodes, missing enrolment files and learners in care sit beside progress, off-the-job and EPA.
What’s inside
- Deprivation deciles for England, Wales, Scotland and Northern Ireland
- Enrolment file traffic lights: form, PLR, skills scan and initial assessment
- Learners in care with their tutor, programme and dates
- Newest reports shown first
Why providers switch
Your instance. Your developers.
- Your own dedicated Oaks instance, with authenticator sign-in, a passkey or email code as backup, and a full audit trail.
- Pay for the seats and modules you use. AI add-ons are billed by the hour.
- Standards, KSBs and off-the-job minimums synced from Skills England.
- Support from the people who build Oaks, with changes that reach you quickly.
FAQ
Questions colleges ask
Does Oaks produce the ILR?
Oaks builds the ILR export from your enrolment data, fills in missing fields, translates codes to ESFA values and tracks each return to sign-off. Funding claims and audit evidence packs are on our roadmap, so you may want to keep your MIS for the funding side for now.
Can Oaks help with observations of teaching and learning?
Yes. OBTLA AI joins your Microsoft Teams, Zoom, Google Meet or Webex lesson as a muted guest and drafts the observation for your observer to check, grade and send to the tutor. It is billed by the hour used.
Can we rehearse an Ofsted inspection?
Yes. Ofsted AI is an AI inspector you talk to. She asks questions from the September 2026 FE and skills toolkit, weighs the evidence you show her and leaves a practice report card.
Will Oaks fit alongside our existing college systems?
Oaks runs on its own dedicated instance for your college. Email and password sign-in asks for an authenticator app, with a passkey or an email code as backup, and every change is on the audit trail. Tell us what you use today and we will be straight about what connects.
How much does Oaks cost?
Oaks is licensed per dedicated instance: seats for learners, staff and management, plus the modules you choose. AI add-ons such as OBTLA AI and Ofsted AI are billed by the hour you use. Use the seat estimator to size your licence, and we will give you a clear quote in your demo.
Direct Access & Walkthrough
See your own instance grow.
A tailored walkthrough or direct inquiry with our engineering and implementation leads. Honest about what is live, transparent on pricing, and responsive within 24 hours.
- Dedicated instance for every provider — zero shared database risk
- Thirty minutes on your own standards, KSBs and tripartite workflows
- Tender, PQQ and G-Cloud procurement specifications answered directly
Prefer to read first? View the brochure Download the PDF
Get in touch
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